--- title: "Organization members: invitations, roles and teams" description: "Invite colleagues to your Biocompile organization by email, set Owner, Admin or Member roles, restrict email domains, manage teams and transfer ownership." url: https://www.biocompile.com/docs/organization-members/ section: "Organizations and security" last_updated: 2026-10-23 app_url: https://app.biocompile.com/organization --- # Organization members: invitations, roles and teams > Invite colleagues to your Biocompile organization by email, set Owner, Admin or Member roles, restrict email domains, manage teams and transfer ownership. Source: https://www.biocompile.com/docs/organization-members/. Index of all Biocompile documentation: https://www.biocompile.com/docs/index.md Organization members are the people who work together in your Biocompile organization. You invite them by email, give each a role of Owner, Admin or Member, and group them into teams. Teams control who sees a project and which approval policy applies. ## Roles Each member has one of three roles, shown in the **Role** column of the member list. | Role | Meaning | | --- | --- | | Owner | Holds the organization. Can transfer ownership. | | Admin | Manages members and organization settings. | | Member | Works in projects and files the organization shares with them. | Transferring ownership makes another member the owner and demotes you to admin. The **Transfer Ownership** control in the organization settings asks you to **Select new owner**, then **Transfer**. Biocompile shows "Ownership transferred". ## Invite a colleague Invitations go out by email and can be revoked until they are accepted. 1. Open the member list and choose **Invite Member**. 2. Enter the colleague's address under **Email**. 3. Choose a **Role**: **Member** or **Admin**. 4. Optionally choose a team under **Team (optional)**. 5. Choose **Send**. Result: Biocompile shows "Invite sent", and the invitation appears in the list with the status pending. An invitation has one of four statuses: pending, accepted, revoked or expired. For a pending invitation, open the row's actions menu and choose **Revoke invite**. Biocompile shows "Invite revoked". The same menu offers **Copy email**. ### Allowed email domains An organization can list **Allowed email domains** in its policies. When the restriction is enforced, the invite form shows "Only emails from:" followed by the domains, and any other address is refused with "Email domain must be one of:" and the list. When domains are listed but not enforced, the form says "Domain restriction is configured but not enforced". In the member list, a warning marks an address whose domain is not allowed. ## Manage members The member list shows each person with their role and teams. Use **Search by name or email** and the **All roles** filter to find someone. A counter shows how many of the members are listed. Open the actions menu on a row to change a member: - **Promote to Admin** raises a member to admin. - **Demote to Member** lowers an admin to member. - **Remove from Organization** removes the person. Choose **Confirm Removal** to finish. Biocompile confirms with "Role updated" or "Member removed". The owner's row has no removal action. ## Teams A team groups members inside the organization. Choose **Create Team**, enter a **Name** such as Genomics Lab and an optional description. Biocompile shows "Team created". Team settings hold the name, the description and an optional approval policy that overrides the organization default. Deleting a team does not remove its members from the organization. Projects restricted to that team become accessible to all organization members. To delete a team, type its name to confirm. ## Delete an organization Deleting an organization permanently removes the organization and all its data. Type the organization name to confirm. Biocompile shows "Organization deleted". This cannot be undone. ## Limitations - An invited address must match the allowed email domains when the restriction is enforced. - The owner cannot be removed or demoted from the member list. Transfer ownership first. ## Troubleshooting ### "Invalid email format" The address in **Email** is not a valid email address. Correct it and choose **Send** again. ### "Failed to send invite" Biocompile could not send the invitation, and the message gives the reason. Fix the cause it names and try again. ### "Failed to update role" The role change did not save. Reopen the actions menu and try again. ## Common questions ### How do I invite someone to my organization? Choose **Invite Member** in the member list, enter their email, pick a role and choose **Send**. The invitation stays pending until your colleague accepts it or you revoke it. ### Can I limit invitations to my company's email domain? Yes. List the domains under **Allowed email domains** in the organization policies and enforce the restriction. The invite form then refuses addresses from other domains. ### What happens to projects when I delete a team? The projects stay. Projects that were restricted to the team become accessible to everyone in the organization, and the team's members remain in the organization. ## Related - [Organization security: AI models, tools and EU processing](https://www.biocompile.com/docs/organization-security.md) - [Research projects: hypotheses, evidence and decisions](https://www.biocompile.com/docs/projects.md) - [Electronic lab notebook: experiments, protocols and e-signatures](https://www.biocompile.com/docs/electronic-lab-notebook.md) ## Get access to Biocompile Biocompile is used in the browser at https://app.biocompile.com. It is free to start and no payment method is required: sign up at https://app.biocompile.com/signup?mc_cta=docs-md&mc_path=/docs/organization-members.md. If your team already uses Biocompile, ask an organization admin to invite you. Research teams that want hands-on setup can apply for the founder-led pilot at https://www.biocompile.com/pilot/. Questions: https://www.biocompile.com/contact/.