Organization members: invitations, roles and teams

Organization members are the people who work together in your Biocompile organization. You invite them by email, give each a role of Owner, Admin or Member, and group them into teams. Teams control who sees a project and which approval policy applies.

Roles

Each member has one of three roles, shown in the Role column of the member list.

Role	Meaning
Owner	Holds the organization. Can transfer ownership.
Admin	Manages members and organization settings.
Member	Works in projects and files the organization shares with them.

Transferring ownership makes another member the owner and demotes you to admin. The Transfer Ownership control in the organization settings asks you to Select new owner, then Transfer. Biocompile shows “Ownership transferred”.

Invite a colleague

Invitations go out by email and can be revoked until they are accepted.

Open the member list and choose Invite Member.
Enter the colleague’s address under Email.
Choose a Role: Member or Admin.
Optionally choose a team under Team (optional).
Choose Send.

Result: Biocompile shows “Invite sent”, and the invitation appears in the list with the status pending.

An invitation has one of four statuses: pending, accepted, revoked or expired. For a pending invitation, open the row’s actions menu and choose Revoke invite. Biocompile shows “Invite revoked”. The same menu offers Copy email.

Allowed email domains

An organization can list Allowed email domains in its policies. When the restriction is enforced, the invite form shows “Only emails from:” followed by the domains, and any other address is refused with “Email domain must be one of:” and the list. When domains are listed but not enforced, the form says “Domain restriction is configured but not enforced”. In the member list, a warning marks an address whose domain is not allowed.

Manage members

The member list shows each person with their role and teams. Use Search by name or email and the All roles filter to find someone. A counter shows how many of the members are listed.

Open the actions menu on a row to change a member:

Promote to Admin raises a member to admin.
Demote to Member lowers an admin to member.
Remove from Organization removes the person. Choose Confirm Removal to finish.

Biocompile confirms with “Role updated” or “Member removed”. The owner’s row has no removal action.

Teams

A team groups members inside the organization. Choose Create Team, enter a Name such as Genomics Lab and an optional description. Biocompile shows “Team created”. Team settings hold the name, the description and an optional approval policy that overrides the organization default.

Deleting a team does not remove its members from the organization. Projects restricted to that team become accessible to all organization members. To delete a team, type its name to confirm.

Delete an organization

Deleting an organization permanently removes the organization and all its data. Type the organization name to confirm. Biocompile shows “Organization deleted”. This cannot be undone.

Limitations

An invited address must match the allowed email domains when the restriction is enforced.
The owner cannot be removed or demoted from the member list. Transfer ownership first.

Troubleshooting

”Invalid email format”

The address in Email is not a valid email address. Correct it and choose Send again.

”Failed to send invite”

Biocompile could not send the invitation, and the message gives the reason. Fix the cause it names and try again.

”Failed to update role”

The role change did not save. Reopen the actions menu and try again.

Common questions

How do I invite someone to my organization?

Choose Invite Member in the member list, enter their email, pick a role and choose Send. The invitation stays pending until your colleague accepts it or you revoke it.

Can I limit invitations to my company’s email domain?

Yes. List the domains under Allowed email domains in the organization policies and enforce the restriction. The invite form then refuses addresses from other domains.

What happens to projects when I delete a team?

The projects stay. Projects that were restricted to the team become accessible to everyone in the organization, and the team’s members remain in the organization.